The Employee Certification application is an online solution designed exclusively to keep track of certifications certain employees are required to maintain in order to perform their jobs. For example in the Offshore industry employees are required to maintain certifications such as Offshore Water Survival, TWIC card, Safe Gulf and many many more. Likewise in the Diving industry, Divers are required to maintain ADC Card, Dive Helmet, First Aid, etc. etc. sometimes upwards of 20 certifications per Diver depending on their job position. The Employee Certification application makes the upkeep of these certifications an easy task by first ensuring that certification types and their respective intervals are entered accurately on the system. Once certification types are entered, each employee member of the Web QMS can store their certificates electronically and keep a history for each cert type as needed or as required by federal or regulatory agencies.
The Employee Certifications application is not just a repository of certs, is also a great assistant, as E-mail reminders are sent weekly or as needed to Managers as well as individual employees reminding them of expired or soon-to-expired certifications with the aim of minimizing out-of-compliance status.
The Employee Certifications application includes the following features:
- Certification intervals can be set in months.
- Managers received weekly reminders with list of certifications per timeframe, to minimize risk of sending employees to work when certs are set to expired in the middle of their assignment. Timeframes are as follows:
- Expired
- Coming due in the next 7 days
- Coming due from 1 week to 1 month
- Coming due from 1 month to 2 months
- Employees receive their own e-mail reminders regarding specific certifications that are expired or about to expired.
- Cost basis can be established for each certification but can be adjusted when uploading a specific cert based on the actual cert costs, which may include cost of training.